Administrative Assistant, Psychology and Counseling, UMKC School of Education, Social Work, and Psychological Sciences, 28195
University of Missouri-Kansas City
Kansas City, MO
Full-time
Education
Posted on April 24, 2024
Hiring Department
School of Education, Social Work, and Psychological Sciences' Department of Psychology and Counseling
Job Description
The Department of Psychology and Counseling's mission is to support students in exploring the roots of human behavior and applying that knowledge to help people adopt behaviors and structure environments that will increase their longevity, performance, and quality of life. The department offers students strong and active collaborations with community partners around the Kansas City metropolitan area which help to expand the learning environment.
This position reports to the Department Chair and works collaboratively with faculty, students, and other departments. This position willassist the Department in all administrative capacities including division website, enrollment management efforts, preparing reports for accreditation and supervise Graduate Research Assistants as assigned.
Major Responsibilities and Activities:
- Provide daily assistance to the Department and show initiative on short and long-term projects including faculty searches, website and database management, update faculty web pages, and prepare written correspondence
- Answer main phone, order office supplies, schedule rooms for meetings, and other general office duties
- Maintain confidential student files, advise prospective students on program and curriculum requirements, process all admissions paperwork, know electronic student information system, and act as the departmental contact for current students in Department programs
- Assist the Dean's Office and faculty with departmental marketing and public relations projects (i.e. recruitment publications and invitations), assist in all student recruitment efforts as requested, organize all course evaluations for Department
- Responsible for financial administration of all departmental accounts; completing budget revisions as necessary, process purchase requisitions and travel reimbursements for department faculty
- Provide administrative assistance to departmental faculty members and adjunct faculty members, i.e. assist in all student recruitment efforts as requested
- Assist with departmental meeting scheduling and record minutes, purchase meals, coordinate student orientations, and other administrative functions as assigned
- Adhere to and assist with university policies and procedures as applicable to department faculty and overall job duties
- Communicate with personnel in various departments, academic units and administrative levels within the University system
- Perform other duties as assigned
High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
- Preferred qualifications include:
- Bachelor's degree
- Demonstrated proficiency in:
- Peoplesoft
- Microsoft Word
- Microsoft Excel
- Outlook
- Adobe Acrobat & Reader
- The ability to learn new software quickly and proficiently.
- Excellent customer service skills
- Exhibiting team player attitude
- Verbal and written communication skills
- Organizational skills
- Managing and tracking multiple concurrent tasks and projects
- Working with confidential information
- Working independently
- Troubleshooting and problem solving
Salary up to $18.50 per hour, commensurate with experience, education, and internal equity.
Application Materials
Applicants must combine all application materials (cover letter, resume) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (800) 488-5288.
Note, you must provide a description of job duties for each Work Experience entry on your application. Please carefully review the application instructions section of our Careers page prior to submitting your materials.
Application Deadline
Application review begins 4/29/24. Position will continue to accept and review applications until filled.
Community Information
Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, Native American and Slavic communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us.
For the reasons enumerated above, UMKC's strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university's values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.
Please visit these pages to learn more about UMKC's engagement in diversity, equity and inclusion:
Roos Advocate for Community Change
The Division of Diversity and Inclusion
Annual Report
Multicultural Student Affairs
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call Human Resources at 816-235-1621.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
