Coordinator for University Programs
University of Missouri - Columbia (MU)
Columbia, MO
Full-time
Education
Posted on April 5, 2024
Hiring Department
Advancement
Job Description
This position provides responsible and varied administrative support for the Office of Advancement – University Programs. As a member of the shared services support team, you will be crucial in providing comprehensive support to the units under University Programs, including Gift Planning, Regional Advancement, Corporate Relations, Foundation Relations, Graduate Education, and Student Success. You will handle various administrative tasks, ensure effective communication, and deliver exceptional customer service to internal and external stakeholders.
- Collaborate with team members to streamline processes, enhance efficiency, and contribute to the overall success of University Programs by supporting fundraising initiatives.
- Assist fundraisers with travel arrangements, reconcile OneCard statements, prepare expense forms for travel reimbursement, and enter itineraries into the CRM database.
- Support the coordination and scheduling of staff meetings and events, including reserving rooms, ordering catering, requesting parking permission, preparing packets, and managing invitation lists, mailings, and RSVPs.
- Gather, organize, and summarize information requested by the supervisor or staff to provide accurate data/information necessary using research techniques.
- Review/verify information on departmental income and expense reports and request corrections when necessary to ensure accuracy.
- Look up and verify data in the CRM database and pull various donor lists and fundraising reports.
- Assist with activities and events associated with giving societies (e.g., Chancellor's Fund for Excellence, Legacy Society). Responsibilities include tracking memberships, preparing welcome letters, entering marketing responses, and requesting database changes.
- Order supplies and printed materials and keep regular materials in stock.
- Coordinate livestream, webinar and/or podcast productions, assisting outside departments and groups with platform utilization for virtual events. (5%)
M-F 8am-5pm with occasional after business events
Minimum Qualifications
An Associate's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- Bachelor's degree with at least one year of previous office experience.
- Computer and technology proficiency (Outlook, Excel, Word, and Adobe software).
- Demonstrated success in time management, calendaring, and coordinating meetings.
- Experience with PeopleSoft Financials, Travel & Expense and Non-PO Vouchers.
- Detailed-oriented, self-starter with excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
Salary Range: $20 - $21/hr
Grade: GGS-007
University Title:ADVANCEMENT ASSOCIATE I
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.
Application Materials
Resume and Cover Letter
Other Information
As one of Missouri's largest employers, MU staff members enjoy exceptionally competitive health, PTO and retirement plans. A few highlights:
- Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
- HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
- Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
- Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
- Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
- Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
- Time Off – Personal time off (PTO) as well as 9 paid holidays.
- Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year's Day.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
