Administrative Support Associate II/UKHC
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 24, 2024
Posting Details
Posting Details
Job Title
Administrative Support Associate II/UKHC
Requisition Number
RE45047
Working Title
Administrative Support Associate II
Department Name
H3999:EVPHA
Work Location
Lexington, KY
Grade Level
09
Salary Range
$21.00-34.29/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting for long periods of time Standing and walking with objects between 10-25 lbs
Shift
Monday-Friday (8:00am-5:00pm) (40 hrs/wk)
Job Summary
UK HealthCare has an opening for a highly skilled Administration Support Associate II to become an integral part of our team. In this pivotal role, you will be responsible for providing comprehensive administrative support to our executive financial leadership team.
Responsibilities:
As an Administration Support Associate II, your primary responsibilities will include proficiently managing executive-level calendars, coordinating intricate scheduling arrangements, and facilitating seamless travel logistics. You will be tasked with creating and maintaining crucial documents such as presentations, communications, and meeting minutes, ensuring accuracy and adherence to record retention protocols. Additionally, you will serve as the linchpin for key strategic-operational meetings, coordinating logistics and fostering effective communication among team members. Your role will also entail collaborating closely with the Office of the Executive Vice President of Finance and Health Affairs ( EVPHA) on daily operations and special projects, showcasing your adaptability and commitment to excellence.
Qualifications:
The ideal candidate will possess previous experience supporting high-level executives, ideally within a VP or board-level capacity. Proficiency in the Microsoft Office Suite, particularly in Word, Excel, and PowerPoint, is essential for creating polished documents and presentations. Exceptional communication skills, both verbal and written, are paramount, as is the ability to liaise effectively with internal and external stakeholders. Strong organizational abilities, coupled with impeccable attention to detail, will enable you to thrive in our fast-paced environment. Above all, unwavering integrity and a dedication to upholding the highest standards of professionalism and ethical conduct are fundamental qualities we seek in all team members.
Join Us:
If you are seeking an opportunity to demonstrate your administrative prowess and support a dynamic finance leadership team, we invite you to apply for the Administration Support Associate II position. Embrace the chance to contribute to our culture of excellence, integrity, and teamwork, and embark on a rewarding career journey with us.
Skills / Knowledge / Abilities
The ideal candidate will have the ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel; excellent attention to detail; exceptional planning and organizational skill; solid written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality and diversity. We are seeking someone who is resilient, adaptable, creative, and innovative. The ability to navigate a political environment and articulate communications are highly desired.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
A Bachelor's degree and at least five full years of paid administrative support to senior-level officers and/or Board level executives preferred; experience supporting senior level executives in a healthcare setting, as well as, experience with SAP, SAP Concur, SAP Shopping Cart, and Payment Electronic Workflow highly preferred.
Deadline to Apply
05/07/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Support Associate II/UKHC
Requisition Number
RE45047
Working Title
Administrative Support Associate II
Department Name
H3999:EVPHA
Work Location
Lexington, KY
Grade Level
09
Salary Range
$21.00-34.29/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting for long periods of time Standing and walking with objects between 10-25 lbs
Shift
Monday-Friday (8:00am-5:00pm) (40 hrs/wk)
Job Summary
UK HealthCare has an opening for a highly skilled Administration Support Associate II to become an integral part of our team. In this pivotal role, you will be responsible for providing comprehensive administrative support to our executive financial leadership team.
Responsibilities:
As an Administration Support Associate II, your primary responsibilities will include proficiently managing executive-level calendars, coordinating intricate scheduling arrangements, and facilitating seamless travel logistics. You will be tasked with creating and maintaining crucial documents such as presentations, communications, and meeting minutes, ensuring accuracy and adherence to record retention protocols. Additionally, you will serve as the linchpin for key strategic-operational meetings, coordinating logistics and fostering effective communication among team members. Your role will also entail collaborating closely with the Office of the Executive Vice President of Finance and Health Affairs ( EVPHA) on daily operations and special projects, showcasing your adaptability and commitment to excellence.
Qualifications:
The ideal candidate will possess previous experience supporting high-level executives, ideally within a VP or board-level capacity. Proficiency in the Microsoft Office Suite, particularly in Word, Excel, and PowerPoint, is essential for creating polished documents and presentations. Exceptional communication skills, both verbal and written, are paramount, as is the ability to liaise effectively with internal and external stakeholders. Strong organizational abilities, coupled with impeccable attention to detail, will enable you to thrive in our fast-paced environment. Above all, unwavering integrity and a dedication to upholding the highest standards of professionalism and ethical conduct are fundamental qualities we seek in all team members.
Join Us:
If you are seeking an opportunity to demonstrate your administrative prowess and support a dynamic finance leadership team, we invite you to apply for the Administration Support Associate II position. Embrace the chance to contribute to our culture of excellence, integrity, and teamwork, and embark on a rewarding career journey with us.
Skills / Knowledge / Abilities
The ideal candidate will have the ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel; excellent attention to detail; exceptional planning and organizational skill; solid written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality and diversity. We are seeking someone who is resilient, adaptable, creative, and innovative. The ability to navigate a political environment and articulate communications are highly desired.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
A Bachelor's degree and at least five full years of paid administrative support to senior-level officers and/or Board level executives preferred; experience supporting senior level executives in a healthcare setting, as well as, experience with SAP, SAP Concur, SAP Shopping Cart, and Payment Electronic Workflow highly preferred.
Deadline to Apply
05/07/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please describe your experience managing multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment, while exemplifying integrity, teamwork and service excellence.
(Open Ended Question) - * Please describe your past use of and proficiency working with Microsoft Office Suite, specifically PowerPoint, Word and Outlook, as well as SAP Concur and SAP Shopping Cart?
(Open Ended Question) - * Please briefly describe your paid work experience supporting senior-level officers and/or Board level executives? Please include size of organization supported.
(Open Ended Question) - * How many years of paid work experience do you have supporting senior-level officers and/or Board level executives, to include: • oversight and management of executive level calendar(s), travel and meeting arrangements (in mid-to-large sized organizations); • document creation (presentations, communications, meeting minutes) and record retention; • coordinator for operational meetings; • managing office financial functions including tracking/proper filing for purchases, vouchers, receipts and purchase orders?
- None
- More than 1, up through 3 years
- More than 3, up through 4 years
- More than 4, up through 5 years
- More than 5 years
- * University of Kentucky HealthCare recognizes a set of values that guide us in our daily interactions. By applying for a position within UK Healthcare, you are indicating your commitment and expressing your agreement to our five values. These values are diversity, innovation, respect, compassion, and teamwork. Please choose one of the UK Healthcare values and give a specific example when you exhibited this quality in your professional experience.
(Open Ended Question) - * University of Kentucky HealthCare seeks to attract, develop and retain highly skilled and competent employees, to provide the best experience for every patient, every time. If selected for a position, do you agree to abide by the UK HealthCare Values of diversity, innovation, respect, compassion, and teamwork?
- Yes
- No
- * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- HospitalCareers.com
- Indeed.com
- LinkedIn.com
- Institute for Diversity in Health Management
- A Colleague, Friend and/or Family Member
- None of the Above
Required Documents
- Resume
- Cover Letter
